PRIVACY POLICY & HIPAA NOTICE OF PRIVACY PRACTICES
Nashville Brain Institute

Effective Date: 1/1/2025

Introduction

Nashville Brain Institute (“we,” “our,” or “the Practice”) is committed to protecting your privacy and complying with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable U.S. privacy laws. This Privacy Policy explains how we collect, use, and protect your information when you visit our website or use our services. By using this website, you consent to the data practices described in this statement.

Collection of Personal & Health Information

We collect personally identifiable information, including but not limited to:

  • Name, address, phone number, and email
  • Demographic details such as ZIP code, age, and gender
  • Medical history and other health-related information you voluntarily provide
  • Information automatically collected from your browser, such as IP address and device details

Additionally, we may collect Protected Health Information (PHI) when you submit medical inquiries, request appointments, or communicate with our practice electronically.

Use of Your Information

We use the information we collect for:

  • Providing and improving our medical services
  • Scheduling and confirming appointments
  • Communicating with you regarding treatment and healthcare services
  • Ensuring compliance with legal and regulatory obligations
  • Enhancing the security and functionality of our website

We will not sell, rent, or lease your personal or health information to third parties.

HIPAA Compliance & PHI Protection

As a healthcare provider, we are required to comply with HIPAA regulations. This means:

  • We will only use or disclose your PHI for treatment, payment, or healthcare operations unless required by law or with your explicit authorization.
  • We implement physical, administrative, and technical safeguards to protect your PHI from unauthorized access or disclosure.
  • You have rights under HIPAA, including the right to access, amend, and request restrictions on the use of your PHI.

SMS Opt-In Privacy Policy

By opting in to receive SMS messages from Nashville Brain Institute, you consent to receive communications related to appointments, healthcare reminders, and promotional content. We do not share your phone number or personal information with third parties. You can opt out at any time by replying “STOP” to any message.

Use of Cookies & Tracking Technologies

We use cookies and similar technologies to enhance your browsing experience, analyze website traffic, and personalize content. You can adjust your browser settings to disable cookies; however, some website features may not function properly.

Security of Your Information

We take reasonable measures to protect your personal and health information, including:

  • Secure data storage on encrypted servers
  • Access controls restricting PHI access to authorized personnel only
  • SSL encryption for data transmission

However, no system is 100% secure. If you suspect a data breach, please contact us immediately.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Any significant changes will be posted on our website. Your continued use of our website after changes are made constitutes your acceptance of the revised policy.

Contact Information

If you have any questions about this Privacy Policy or your rights under HIPAA, please contact us:

Nashville Brain Institute
2000 Glen Echo Road, Suite 101
Nashville, TN 37215
Phone: (615) 457-8585